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CPS Director

Department: Next-Gen 

Reports to: Preschool Minister 

Supervises: CPS Teachers 

Job/FLSA Status: Part-time; Non-Exempt 

Position Summary: This position will coordinate the weekday preschool through the use of age-appropriate Bible-based thematic units. They will lead a team of teachers in a manner that honors Christ. This position is charged with engaging our Community Preschool families and introducing them to Christ. Due to the nature of Community Preschool and First Baptist Church Broken Arrow, the candidate will need to be an active member of First Baptist Church Broken Arrow. 

Education/Experience: 

• Early childhood education or related field experience
• 2+ years related experience 

Qualifications/Skills: 

• Committed follower of Christ 
• Strong verbal and written communication skills 
• Proficient in Microsoft Office: Word, Excel, PowerPoint, Outlook 
• Strong organizational skills 
• Able to multi-task 
• Positive people skills 
• Knowledge of preschoolers’ characteristics and traits Strong supervisory skills 

Responsibilities and Duties: 

Parents

• Creating and distributing the monthly newsletter. 
• Intentionally create relationships with Community Preschool parents. 
• Intentional invites to church wide events. 
• Answer phone calls and emails from parents on a timely basis. 
• Answer parent questions about enrollment openings, policies, etc. 
• Communicate with parents throughout the day, if needed, regarding their child, illness, all biting incidents, all accidents, and behavioral issues. 
• Keep track of preschoolers’ medical items (ex. EpiPen) in the office so they will be ready if needed. 
• Collect and file vaccination records. 
• Schedule and give tours to prospective families. 
• Handle issues, concerns, and complaints. 
• Let parents in for late arrival and early pick-up. 

Preschoolers 

• Greet preschoolers and families as they arrive and leave each school day. 
• Check adult IDs and name tags as necessary to ensure safety and security at school pick-up. 
• Take preschooler's temperatures or assess health concerns in the classrooms. 
• Talk with preschoolers individually who need behavior modification. 
• Decide when to send a child home – call parents. 

Teachers 

• Interview prospective teachers with the Preschool Minister. 
• Assist preschool minister in securing new hire paperwork, onboarding and needed training. 
• Schedule and plan with the assistance of the preschool minister new school year training in August, Summer, and monthly Tuesday training/planning and weekly check-ins. 
• Answer questions and handle complaints and concerns. 
• Ensure compliance with our policies and standards. 
• Schedule subs when teachers call in. 
• Update the teacher agreement each year and ensure all teachers have signed their agreement. 
• Help with copying, laminating, procuring supplies, etc. 
• Create monthly snack calendars and distribute copies. 
• Review, evaluate, and hold teachers accountable for planning age-appropriate Bible-based thematic units, ensure the theme will be used to teach age-appropriate concepts in Math, Writing, Music, Art, Social Studies, and Science and implement those lesson plans in class. 
• Ensure teachers have the necessary supplies and specific items for lessons. 
• Assist teachers in the classroom with difficult students, students posing a threat /danger to others. 
• Supervise all weekday preschool teachers. 

Church

• Work directly with the FBCBA preschool minister for hiring, planning, scheduling, etc.

• Communicate with office staff about new registrations, student drops and tuition questions. 

• Fill out all requests needed for events and activities (ex. Events, media, comms, maintenance, etc.). 

• Set up photography of CPS throughout the year by FBCBA staff photographer. 

Registration & Tuition: 

• Update registration form, CPS information and a schedule for promoting registration. Submit to Communications for the CPS page on the FBCBA website. 
• Answer emails and phone calls about registration and class availability. 
• Ensure all registrants completed DocuSign and paid the registration fee. 
• Manage collecting registration fees not paid online. 
• Monitor student enrollment waitlist for opportunities to add students to classes. 
• Follow protocols for turning in tuition payments to the business office. 
• Ensure monthly tuition is received. 
• Send reminder emails to parents about tuition or deadlines. 
• Process Scholarship applications. 
• Record monthly tuition and manage tracking spreadsheet to know outstanding balances. 
• Communicate individually with parents about tuition payments, if needed. 

Administrative: 

• Follow current protocols for inputting students into the membership platform. 
• Keep the master file spreadsheet up to date. 
• Keep class lists and rosters up to date. 
• Create a file folder for each student and keep related materials organized. 
• Collect and organize teacher wish lists. 
• Procure needed resources for field trips (permission slips, van reservation, payments, etc.) 
• Correspond with Baptist Village to facilitate visits by the PreK classes. 
• Collect photos throughout the year to create a Christmas and end-of-the-year digital yearbook/video. 
• Update the parent handbook annually, if needed. Consult with the Preschool Minister with updates. 
• Ensure emergency drills are practiced each semester. 
• Create a school year calendar and send to Communications team to create. 
• Collect timecards bi-monthly and make new timecards as needed. 
• Turn on check-in computers each morning and handle any computer issues using church protocols. 

School Year and Summer Semester

• Plan and coordinate a quality preschool program. 
• Create the scope and sequence of the curriculum for the new school year and summer semester. 
• Plan and execute events with the preschool minister. (Listed below is not necessarily a complete listing of events.) ? Open house event prior to the school year beginning 
• ? School Pictures 
• ? Thanksgiving Feast 
• ? Cookies & Carols with our senior adults 
• ? Christmas Rehearsals and Program 
• ? Community Helper week 
• ? Donuts with Dad 
• ? “P” Week 
• ? Muffins with Mom 
• ? Teacher Appreciation Week 
• ? PreK Field Trips: Apples & Pumpkin Patch, Zoo Day 
• Any other duties as assigned. 

COMPETENCIES AND TRAITS: 

In addition to the specific responsibilities required for this role, First Baptist Church of Broken Arrow also seeks candidates who possess some general competencies and behavioral traits that enhance the effectiveness of our staff. FBCBA JD Last Updated: 12/4/2023 Page 4 of 4 

Management 

• Directs both resources and people (paid or unpaid) towards the accomplishment of goals. 
• Maximizes personal effectiveness by focusing on “must-dos” tasks and delegating other priorities to others. 
• Anticipates/avoids problems or formulates creative solutions. 
• Makes timely decisions that produce quality outcomes. 

Leadership 

• Develops both vision and strategy that focuses team energy towards results. 
• Maintains a working environment characterized by high levels of encouragement and trust. 
• Drives team towards greater innovation and collaboration. 
• Sets clear expectations and holds team members accountable for them. 

Communication 

• Clearly conveys expectations and priorities to staff and/or volunteers. 
• Uses written and verbal communication in a way that accomplishes intended results. 
• Adheres to commitments, schedules, and deadlines. 
• Regularly shares information with and solicits feedback from staff/volunteers. 

Pastoring/Shepherding 

• Demonstrates Christ-likeness and a commitment to personal spiritual growth 
• Leads staff and/or volunteers by serving and not by asserting control. 
• Utilizes emotional intelligence and is emotionally available to those he/she leads. 
• Invests in the development of staff or volunteers around him/her. 

Self-Development 

• Prioritizes and accomplishes self-development goals. 
• Demonstrates an ongoing commitment to obtaining the necessary knowledge, attitudes, skills, and habits necessary to be successful in this role. 
• Teachable spirit with a desire to learn and grow. 
• The gap between the current job description and the employee’s current abilities is appropriate and allows for future growth. 

To apply, send a resume to Genea Pine

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Facilities Director 

Department: Operations 

Reports to: Director of Operations 

Supervises: Facilities/Maintenance Staff 

Job/FLSA Status: Full-time; Exempt 

Position Summary: The Facilities Director serves as the leader of a team that provides repairs, maintenance, improvements, and resource application and allocation for all aspects of the church facilities and grounds. The Director further serves to manage set-up and tear-down needs for church programs and events and oversees housekeeping support. The focus of this position is one of proactive problem avoidance and a collaborative approach to effective and efficient facility management. 

Education/Experience:  

• 5+ years prior experience in maintenance/building services 
• 2+ years of supervisory experience 
• Prior role in church/ministry-related facilities management preferred 

Qualifications/Skills:  

• A committed follower of Christ who demonstrates a healthy spiritual life marked by characteristics of a mature believer. 
• Can identify closely with the mission, values, vision, theology, philosophy, and methodology of First Baptist Church of Broken Arrow. 
• Proven leadership and management skills sufficient to consistently understand and assess the facilities needs of the church and effectively delegate tasks to a team of maintenance support staff and/or contractors.  
• Able to prioritize tasks by effectively discerning urgency of need and response in a “must-do,” “should-do,” and “nice-to-do” framework, following each need or task through to completion.  
• Ability to practice problem avoidance through a proactive application of system maintenance, life-cycle planning, and resource allocation.  
• Proven ability to foster and maintain a positive and productive working relationship with suppliers, vendors, and contractors. 
• Possess sufficient communication skills to provide clear and compelling training and direction to team members and positive and productive collaboration with ministry leaders and church support staff.   
• Sufficient project management skills to take complex projects and break them down into manageable parts, hitting necessary milestones and deadlines.  
• Possess sufficient computer and technical skills to effectively use and apply the church’s shared applications (including MS Office365 and MS Teams) and the various systems that support facilities and grounds.  
• Proven ability to lead and direct a team of maintenance specialists by providing not only managerial supervision and necessary training but also foster a productive and healthy spirit of teamwork and high morale.  
• Proven ability to steward resources for the most effective and efficient results, including applying the “minimum commitment rule” of expending the fewest resources necessary in any situation to achieve the objective.  
• Skilled in mechanics, light electrical work, construction, and other maintenance functions. 

Responsibilities and Duties:  

Facility 

• Oversee HVAC units, program HVAC systems for daily meetings and ministry events 
• Oversee security systems, manage all alarm calls, program entry access devices and keys 
• Oversee fire systems, manage all fire alarm calls and annual inspections including fire extinguisher and sprinklers 
• Oversee Janitorial services, including contract cleaning services 
• Oversee improvements to facility in a cost-effective manner 
• Oversee programming of exterior lighting 
• Oversee storage barns 
• Oversee inspections for elevators 
• Oversee trash services 
• Oversee mission house (off-site) 
• Other duties as assigned related to facilities and grounds  

Maintenance 

• Oversee maintenance of facilities, grounds, vehicles, trailers, elevators, irrigation systems, exterior lighting, tractor and lawn equipment and all miscellaneous equipment 
• Oversee roof maintenance 
• Oversee lawn maintenance, including contract mowing and fertilizer services 
• Oversee light construction and repair projects 
• Oversee interior and exterior painting  
• Oversee plumbing maintenance 
• Oversee landscaping, including seasonal flowers and mulch 
• Oversee parking lot and road maintenance 
• Oversee parking lot lighting 
• Oversee pond and pond fountain 
• Oversee janitorial services, including contract cleaning services 
• Oversee carpet and tile cleaning and polishing 
• Oversee mission house and lawn 

 Supervisor 

• Create and/or maintain an effective maintenance and project request system that effectively allows others on the church staff to solicit support from the facilities team, including set-up requests, maintenance needs, and special projects. 
• Assist and supervise maintenance staff in set-up/tear-down of classrooms, ministry spaces and grounds during church events 
• Assist and supervise maintenance staff in maintenance and updates to the facility and grounds 
• Assist and supervise maintenance staff in maintenance and updates to the mission house  
• Other duties as assigned 

COMPETENCIES AND TRAITS: 

In addition to the specific responsibilities required for this role, First Baptist Church of Broken Arrow also seeks candidates who possess some general competencies and behavioral traits that enhance the effectiveness of our staff. 

Management 

• Directs both resources and people (paid or unpaid) toward the accomplishment of goals 
• Maximizes personal effectiveness by focusing on “must-dos” tasks and delegating other priorities to others 
• Anticipates/avoids problems or formulates creative solutions 
• Makes timely decisions that produce quality outcomes 

Leadership 

• Develops both vision and strategy that focuses team energy toward results 

• Maintains a working environment characterized by high levels of encouragement and trust 
• Drives team towards greater innovation and collaboration 
• Sets clear expectations and holds team members accountable for them 

Communication 

• Conveys expectations and priorities to staff and/or volunteers 
• Uses written and verbal communication in a way that accomplishes intended results 
• Adheres to commitments, schedules, and deadlines 
• Regularly shares information with and solicits feedback from staff/volunteers 

Self-Development 

• Prioritizes and accomplishes self-development goals 
• Demonstrates an ongoing commitment to obtaining the necessary knowledge, attitudes, skills, and habits necessary to be successful in this role 
• Teachable spirit with a desire to learn and grow 
• The gap between the current job description and the employee’s current abilities is appropriate and allows for future growth 

To apply, send a resume to Susan Clawson

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Almighty Sports Administrative Assistant

Department: Almighty Sports

Reports to: Sports and Recreation Pastor

Supervises: None

Job/FLSA Status: Part-time (15-20 hours/week); Non-Exempt

Position Summary

Assist the Sports and Recreation Pastor in the administrative and organizational aspects of Almighty Sports including basketball, soccer, flag football, iKamp, and occasionally Almighty Gymnastics. Coordinate with the Sports and Recreation Pastor in screening and enlisting leaders to serve in Almighty Sports as they fulfill the mission, vision, and values of FBCBA. Assist in managing the FBCBA Gym/front desk.

Education/Experience (Preferred)

• Associate’s degree or equivalent related experience
• 2+ years experience as a ministry assistant or administrative assistant

Qualifications/Skills

• A committed follower of Christ
• Gifts of organization and administration
• Strong verbal and written communication skills
• Proficient in Office Suite [Word, Excel, Outlook, and Teams]
• Able to follow through and complete tasks

Position Profile: 

While candidates possessing a range of traits and abilities could be successful in this role, there may be characteristics that are best suited for it. Using a variety of assessments in the selection process, the candidate will be evaluated based on personality type, spiritual gifts, passions, and abilities.

• Personality - Using the DISC personality model, a successful candidate could exhibit some of the following strengths: strong in both C [conscientious] and I [inspiring] and/or S [steady]
• Spiritual Gifts - Using the PLACE Assessment tool, a successful candidate could exhibit some of the following spiritual gifts: administration, helps, hospitality, leadership, and/or service
• Abilities - Using the PLACE Assessment tool, a successful candidate could exhibit some of the following abilities: social, conventional, and/or enterprising
• Passions - Using the PLACE Assessment tool, a successful candidate could exhibit some of the following passions: improving, leading, managing, organizing, perfecting, and/or serving

Responsibilities and Duties:

• Primary Objectives
• Assist the Almighty Sports team in reaching BA & Beyond by multiplying disciples to follow Jesus through sports & recreation programming and opportunities
• Assist in leveraging the gym facility to collaborate with all FBCBA ministries to fulfill the mission

• Administrative duties

• Perform general administrative duties for the Almighty Sports team including:
• Serve as a point of contact for phone calls, emails, and other communication.
• Administrative tasks including correspondence, typing materials, maintaining files [physical and digital], scheduling appointments and meetings, processing check requests and purchase orders, and other office support functions
• Maintain appointment calendars
• Coordinate any travel details
• Assist in budget administration for Almighty Sports
• Coordinate record keeping for all Almighty Sports ministries and functions
• Assist in coordinating all communications, media, and promotional needs for Almighty Sports in collaboration with the Communications department
• Oversee Almighty Sports timesheets

• Almighty Sports [basketball, soccer, and flag football programs]
• Assist the Sports and Recreation Pastor in the following:
• Answer and return phone calls
• Emails and registration
• New hire/volunteer screening (background check link and Ministry Safe) and paperwork
• Practice and game schedules (as needed)
• Team formation (as needed)
• Order and organize uniforms and equipment
• Celebration events
  
  
• Almighty Gymnastics
• Assist the Director of Almighty Gymnastics in the following:
• Take AG messages in person and over the phone while at Gym front desk
• Help manage special events as needed (Parent Observation Week, Fun Night, Clinics/Camps, etc.)
• Process Amazon orders
  
  
• iKamp
• Assist the Sports and Recreation Pastor & iKamp team in the following:
• Registration/payment reconciliation
• New hire/volunteer screening (background check link and Ministry Safe) and paperwork
• Book field trips and buses
• ID/pick-up cards
• iKamp shirts
• Printing and stapling orientation paperwork
• Process snack orders through food service department
• Purchase and pick up movies, popcorn, and counselor meals
  
  
• Gym Responsibilities:
• Assist in managing the FBCBA Gym and front desk; foster a welcoming, clean, and safe environment
• Manage Gym laundry
  
  
• Any other duties as assigned in alignment with mission, vision and values of FBCBA

COMPETENCIES AND TRAITS:

In addition to the specific responsibilities required for this role, First Baptist Church of Broken Arrow also seeks candidates that possess some general competencies and behavioral traits that enhance the effectiveness of our staff.

Management

• Directs both resources and people (paid or unpaid) towards the accomplishment of goals
• Maximizes personal effectiveness by focusing on “must-dos” tasks and delegating other priorities to others
• Anticipates/avoids problems or formulates creative solutions
• Makes timely decisions that produce quality outcomes

Communication

• Clearly conveys expectations and priorities to staff and/or volunteers
• Uses written and verbal communication in a way that accomplishes intended results
• Adheres to commitments, schedules, and deadlines
• Regularly shares information with and solicits feedback from staff/volunteers

Self-Development

• Prioritizes and accomplishes self-development goals
• Demonstrates an ongoing commitment to obtaining the necessary knowledge, attitudes, skills and habits necessary to be successful in this role
• Teachable spirit with a desire to learn and grow
• The gap between the current job description and the employee’s current abilities is appropriate and allows for future growth

To Apply send a resume to RYAN FISHER

Position Supports: Community Preschool

Time Commitment: School Year Teacher (18-20 hours/week), Summer Camp Teacher (12 hours/week), or Substitute Teacher (as needed)

Education/Experience: The ideal candidate has some experience working with children. 

Qualifications/Skills: The ideal candidate must be a committed follower of Christ. The ideal candidate must work well with others and with good communication skills. The ideal candidate must be able to develop lesson plans to assist children with character development through the use of age-appropriate Bible-based thematic units, as well as concepts in math, writing, music, art, social studies, and science. CPS is always accepting applications for teachers for the school year, Summer Camp, and applications for substitute teachers for both Summer Camp and the school year. 

Positon Summary: Assist the Director of Almighty Gymnastics as needed in the day-to-day
operations and instruction of Almighty Gymnastics.

Time Commitment: Part-Time, Weekday Evenings (as assigned, 4-12 hours/week)

Education/Experience
• Understanding and background in gymnastics, tumbling, or cheer
• Communication and interpersonal skills

Qualifications/Skills
• Commited follower of Christ
• Detail oriented, organized
• Able to complete assigned tasks using required strength and mobility to spot children
• Great people/communication skills
• Patient and encouraging
• Humble, coachable, and striving for continual growth
• Team player
• Passion for sports/recrea4on (gymnastics and tumbling)

Responsibili5es and Duties
• Instruct gymnas4cs and tumbling classes as assigned
• Willing and able to follow the AG curriculum
• Keep regular attendance records for the classes assigned
• AKend regularly scheduled AG classes and team meetings
• Other du4es as assigned by the Almighty Gymnas4cs Director

Accountability Almighty Gymnastics Director & Sports & Recreation Pastor

Please send a resume to our Almighty Gymnastics Director

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